Sponsor Application Information for 2018

View ICLR 2019 sponsors »

Sponsor payments are due March 19, 2019.

Read the information below and then Apply to become a sponsor »

If you are book publisher, contact Mary Ellen Perry at meperry@salk.edu

 

Already a Sponsor / Publisher?  Enter the Sponsor Portal

ICLR 2019 Sponsorship

For sponsors, the annual ICLR conference is an extraordinary opportunity for recruiting, branding, and communicating with the most highly skilled people in the international community of artificial intelligence research.

Sponsorship funds have been critical in ensuring the continued success of the conference, and importantly, make it possible for future leaders in the field to attend and present their research. ICLR appreciates your support and participation and will do its best to ensure that your sponsorship meets the needs of your company.
 

Benefits of Sponsorship

  • Branding opportunity to position your company, products and services to over 4,000 professionals in the field of deep learning—the pivotal technology responsible for recent advancements in the fields of artificial intelligence, statistics and data science, and important application areas such as machine vision, computational biology, speech recognition, and robotics
  • Access to the ICLR Recruiting Database, in addition to recruiting opportunities at the ICLR conference, to attract the most highly skilled talent in this crucial AI field
  • Promotion as a sponsor at the ICLR conference—the premier conference in the field of deep learning—and on the ICLR website and mobile app

Key Dates

  • March 7: Deadline for sponsorship applications and payments
  • March 7: Deadline to send booth design drawings for inspection and approval to ICLR Management and any other applicable fire and safety regulators
  • April 5: Deadline to assign complimentary full-access conference registrations
  • April 5: Deadline to submit Exhibitor Appointed Contractor (EAC) notification forms to ICLR Management
  • April 24: Deadline to assign exhibitor badges
  • April 24: Deadline to return executed EAC Agreements along with EAC Certificates of Insurance and the names of all EAC personnel who will be working in the exhibit hall
  • May 4 – 5: Exhibitor move-in and set up, Saturday, May 4 from 6:00 am - Sunday, May 5 at 11:59 pm
  • May 6 – 9: Exhibit hall open to conference attendees: 8:00 am - 7:30 pm Monday, May 6                                                                                                                                                 8:00 am - 5:00 pm Tuesday, May 7 - Thursday, May 9
  • May 9: Exhibitor teardown and move-out from 5:00 pm - 11:59 pm, Thursday, May 9

ICLR 2019 Levels of Sponsorship:

Diamond $80,000 USD

  • 20’ x 20’ island booth space with 20’ height limit for hanging signs and graphics
  • Access to ICLR Recruitment Database
  • Dedicated interview room
  • Sixteen (16) complimentary registrations allowing full-access to all official conference activities
  • Up to twenty (20) complimentary exhibitor booth badges
  • Acknowledgement at the opening reception
  • Company name and logo on website with link; prominent signage at conference venue
  • Logo recognition on the badge lanyard

Platinum $60,000 USD

  • 10’ x 30’ perimeter booth space with 16’ height limit for hanging signs and graphics
  • Access to ICLR Recruitment Database
  • Twelve (12) complimentary registrations allowing full-access to all official conference activities
  • Up to fifteen (15) complementary exhibitor booth badges
  • Acknowledgement at the opening reception
  • Company name and logo on website with link; prominent signage at conference venue

Gold $40,000 USD

  • 10’ x 20’ split island or perimeter booth space with 12’ height limit; no hanging signs and graphics, but towers, canopies (i.e. ceilings, umbrellas and canopy frames) and extended header possible; entire cubic content usable
  • Access to ICLR Recruitment Database
  • Eight (8) complimentary registrations allowing full-access to all official conference activities
  • Up to ten (10) complementary exhibitor booth badges
  • Acknowledgement at the opening reception
  • Company name and logo on website with link; prominent signage at conference venue

Silver $20,000 USD

  • 10’ x 10’ corner booth space with 8’ height limit; no line of sight restrictions; no hanging signs and graphics, but towers and canopies (i.e. ceilings, umbrellas and canopy frames) possible; entire cubic content usable
  • Access to ICLR Recruitment Database
  • Four (4) complimentary registrations allowing full-access to all official conference activities
  • Up to five (5) complementary exhibitor booth badges
  • Acknowledgement at the opening reception
  • Company name and logo on website with link; prominent signage at conference venue

Bronze $10,000 USD

  • No booth space
  • Access to ICLR Recruitment Database
  • Two (2) complimentary registrations allowing full-access to all official conference activities
  • Acknowledgement at the opening reception
  • Company name and logo on website with link; prominent signage at conference venue

Publisher $5,000 USD

We Welcome Exhibitors at ICLR who are publishers of scientific journals and books. For publishers of scientific journals and books, we offer a discounted sponsorship option:

  • 10’ x 10’ booth space with 8’ height limit; no hanging signs and graphics, but towers and canopies (i.e. ceilings, umbrellas and canopy frames) possible
  • 1 table, 1 chair and electrical outlet are included at no charge
  • Up to two (2) complimentary exhibitor booth badges

 

 

Information Required to Apply for Sponsorship

To start the application, it's helpful to gather some information up front. When you are ready, please ; Enter the Sponsor Portal » button to begin.

  1. Company PO number. After you complete the application, you may email yourself an invoice from ICLR.cc for the amount of the sponsorship. If you need that invoice to have a PO number from your company on it, then you will need to add that PO number in section 3 of the application.
     
  2. Will you host an event? If you intend to host an event during the conference, you will be asked about the type of event you will host, your target audience, and how will attend. We collect this information so we can align our goals with yours.
     
  3. Branding. Our sponsor page highlights your company logo, provides a link to your website, and displays a paragraph about your company. You will be asked for each of these in various steps.
     
  4. Vector logo. We need a high-quality vector version of your logo in .pdf, .ai, or .svg format. This logo may be enlarged for a sponsor poster, so it is important that it be a high-quality image in vector format.
     
  5. Payment. Sponsorship and exhibitor payment is due by March 7, 2019. Your invoice will be generated in section 4 of the application.

Questions? Contact us


To find out more detailed information about being a Sponsor Enter the Sponsor Portal »

If we can supply any additional information or be of further assistance, please do not hesitate to email: Chris Brown 

Thank you for your interest and we look forward to seeing you in New Orleans, Louisiana.

Venue Information

Setup and Tear Down

Set Up, Exhibit Hours and Teardown

Move-in:  Exhibitor move-in and set up is scheduled from Saturday May 4 from 6:00am to Sunday, May 5 at 11:59pm. The exhibit hall will be open for set up from 6:00 am to 11:59 pm on Saturday and Sunday.

If you need extra time to set up your booth, please contact Freeman Exhibitor Services at FreemanNewOrleansES@freeman.com to make arrangements.

*** Early move-in requests are not guaranteed, although we will do all that we can to support your request.

Exhibitor Hours:  Sponsors/Exhibitors may open their booth to attendees at 8:00 am daily, Monday, May 6 - Thursday, May 9.

There will be a Monday evening reception, 6:30 pm - 7:30 pm, in the Sponsor’s Hall and the Great Hall Pre-Function lobby adjacent to the Sponsor’s Hall, so sponsors should stay open until 7:30 pm on Monday for this event.

The exhibit hall will close to attendees at 5:00 pm on Tuesday through Thursday.

Move-out:  Teardown and move-out is scheduled from 5:00 pm to 11:59 pm on Thursday, May 9.

 

Shipping

Advanced Warehouse Shipping Information
Send exhibit materials to the following address.

TO: (Exhibitor Name)
        c/o: Freeman
        905 Sams Ave.

        New Orleans, LA 70123

EVENT: ICLR 2019

BOOTH #: (booth number will be provided by Sponsor/Exhibitor)

NO.:_____ of_____ PCS

For shipping questions, please contact: Samantha White

 

Customs Information

FREEMAN is our designated official freight forwarder.

Anyone sending exhibit material to New Orleans from outside the United States needs to contact Freeman at international.freight@freemanco.com or +1.817.607.5183 prior to shipping.

If you have vendors shipping from outside the United States on your behalf, please notify them in advance to contact Freeman’s freight forwarding group using that same contact information.
 

Ordering Audio/Visual

Designated Official Decorator, Materials Handler and Exhibit Designer/Producer

FREEMAN is the designated official decorator, materials handler and exhibit designer/producer for exhibitors at ICLR 2019 in New Orleans. Please refer to Freeman’s Service Kit for booth information, including rules, regulations and forms.

The guidelines for display rules and regulations can be found here: IAEE Guideline

If you choose to use Exhibitor Appointed Contractors (EACs) for any service that is not exclusively provided, you must follow the procedure in section 9.
 

Ordering Materials Handling Service

Materials Handling Services will be exclusively managed by FREEMAN. Please notify your carrier and exhibit designer / producer. All advanced and onsite orders need to come through FREEMAN. Shipping and customs information is provided in section 7.
 

Ordering Rigging Service

Rigging will be exclusively managed by FREEMAN if you need rigging, please contact Freeman Exhibitor Services at FreemanNewOrleansES@freeman.com to make arrangements.

If you intend to have a hanging sign or graphics above your booth, you must contact Freeman Exhibitor Services at FreemanNewOrleansES@freeman.com to coordinate the installation.
 

Ordering Electrical, Plumbing & All Other Utilities Services

Electrical, Plumbing & All Other Utilities Services will be exclusively managed by New Orleans Ernest N. Morial Convention Center (MCCNO).

CREATE AN ACCOUNT AND PLACE YOUR ORDER ONLINE AT:

MCCNO Exhibitor Services Online Portal

Contact the convention center’s Exhibit Services staff at exhibit_services@mccno.com or by phone at 504-582-3036 if you still have questions or need additional information.

 

Ordering Internet, WiFi & All Other Telecommunications Services

Internet, WiFi & All Other Telecommunications Services will be exclusively managed by New Orleans Ernest N. Morial Convention Center (MCCNO).

CREATE AN ACCOUNT AND PLACE YOUR ORDER ONLINE AT:

MCCNO Exhibitor Services Online Portal

Contact Marquita Sparks, Technology Services Coordinator, at msparks@mccno.com or by phone at (504) 582-3147 if you still have questions or need additional information.

 

Ordering Audio-Visual Service

FREEMAN is the designated official Audio-Visual Service provider for exhibitors at ICLR 2019 in New Orleans.

To use Freeman’s AV service, contact Stephane Brunet at stephane.brunet@freemanco.com or by phone at (514) 631-1821 Ext. 314 to get a quote or place an order.

If you choose to use an Exhibitor Appointed Contractor (EACs) for AV service, you must follow the procedure in the section 8.


Ordering Food and Beverage Service

Food and Beverage Service will be exclusively managed by New Orleans Ernest N. Morial Convention Center (MCCNO).

CREATE AN ACCOUNT AND PLACE YOUR ORDER ONLINE AT:

MCCNO Exhibitor Services Online Portal

Contact Linsey Normand-Marriott, the convention center’s Catering Sales Manager, at Linsey.Marriott@Centerplate.com or by phone at (504) 670-7254 if you questions or would like to place an order.


Ordering Booth Security

COMING SOON.
 

Ordering Booth Cleaning Service

Booth Cleaning Service will be exclusively provided by FREEMAN. If you need booth cleaning, please contact Freeman Exhibitor Services at FreemanNewOrleansES@freeman.com to make arrangements.

 

Electrical

Exhibitor Appointed Contractors (EACs)

An Exhibitor Appointed Contractor (EAC) is any company other than the designated official contractors which a Sponsor wants to employ inside the exhibit hall before, during or after the conference. This includes all EAC exhibit designers/producers, booth security contractors, labor, supervisors and any other third party appointed by the Sponsor.

If your company plans to use a firm who is not an official service contractor as designated by ICLR Management, please notify ICLR by April 5, 2019 by completing the ICLR 2019 EAC Notification Form (LINK COMING SOON) for each EAC that you plan to use. After completing each form email it to Chris Brown.

Once your EAC Notification Form is received, ICLR Management will send your EAC instructions that they must complete by April 24, 2019 in order to be allowed in the exhibit hall.

General Rules Regarding EACs for ICLR 2019

In the event an EAC of record for the Sponsor hires sub-EACs, these sub-EACs must be identified to ICLR Management by the Sponsor and follow all rules and regulations outlined in FREEMAN’s service kit (LINK COMING SOON) and in the EAC Agreement signed by the EAC of record.

ICLR Management cannot accept requests from the EAC or sub-EACs, only from Sponsors.

No permission will be given to use an EAC or sub-EAC for the performance of the following services:

  • Materials Handling
  • Rigging
  • Electrical, Plumbing & All Other Utilities 
  • Internet, WiFi & All Other Telecommunications
  • Food & Beverage
  • Booth Cleaning

Go to EAC Notification Form » COMING SOON

 

Exhibitor Badges

*Note that you are only allowed a specific number of Exhibitor Badges per your Sponsor Level.  Your Exhibitor list will be reviewed before the conference and any person(s) added beyond your Sponsor Level allotment will be removed.

Each person at your booth will need a badge to get into the exhibitor area. An Exhibitor Badge is free but only grants access to the exhibitor area and not the meeting itself. Exhibitor badges should be given to the staff who will be manning your tables.  Please enter the email addresses of those needing an exhibitor badge and press Submit Exhibitor Badges. Repeat for each person. If they do not have an account at iclr.cc, a red X will appear after you type their name below. Please invite those without an account to create an account by sending them a Profile Create Request.

You may revisit this page to add booth workers until April 27th.