Exhibitor Information for ICLR 2025
View ICLR 2025 Exhibitors »
Exhibitor payments are due Apr 26, 2025 AOE (anywhere on earth).
Read the information below and then Apply here
ICLR 2025 Exhibitor Manual coming in January, 2025.
When Applying as an Exhibitor - Do not download your Invoice - Chris Brown will contact you and provide that to you.
Exhibitor Levels
Diamond $90,000 USD
- You will be provided with a 36m2 (6m x 6m) island exhibit space with aisles on four sides and a 5m height limit for rigged (a.k.a. hanging) signs and graphics.
- You will have the opportunity to apply to present EXPO talks or demonstrations.
You will receive up to twelve (12) complimentary full-access registrations for all official conference activities and up to fifteen (15) exhibitor badges.
You will also be provided with:
- Access to the ICLR 2025 opt-in database of conference registrants who are interested in being recruited, and their CVs if available;
- Use of a lead scanning app; and
- Use of a private room during lunch hours team presentations or recruiting events (by reservation).
- Your Company’s logo will be prominently displayed on signage at conference venue, before keynote talks, and between streamed oral and spotlight talks.
- Your Company’s logo will be displayed on the ICLR 2025 conference website with link to your Company’s recruiting and/or job postings website.
- Eight (8) Free Job Postings on the ICLR 2025 conference website during the conference.
Platinum $45,000 USD
- You’ll be provided with an 18m2 (6m x 3m) split island or end-cap exhibit space with aisles on three sides, which shares a common back wall with another split island exhibitor or two side-by-side corner or back-to-back linear booth exhibitors; no rigged signs or decorations allowed; 2.5m structure height limit.
- You will have the opportunity to apply to present EXPO talks or demonstrations.
You will receive up to eight (8) complimentary full-access registrations for all official conference activities and up to ten (10) exhibitor badges.
You will also be provided with:
- Access to the ICLR 2025 opt-in database of conference registrants who are interested in being recruited, and their CVs if available;
- Use of a lead scanning app; and
- Use of a private room during lunch hours team presentations or recruiting events (by reservation).
- Your Company’s logo will be prominently displayed on signage at conference venue, before keynote talks, and between streamed oral and spotlight talks.
- Your Company’s logo will be displayed on the ICLR 2025 conference website with link to your Company’s recruiting and/or job postings website.
- Four (4) Free Job Postings on the ICLR 2025 conference website during the conference.
Gold $22,500 USD
You will be provided with a 9m2 (3m x 3m) linear or corner exhibit space, which shares a common back wall and, at least, one side wall with another exhibitor; no rigged signs or decorations allowed; 2.5m structure height limit.
OPTIONAL TURNKEY BOOTH DESIGN, SETUP and TEARDOWN, including customized graphics, furnishings. monitor, carpet and electrical outlets installed for an ADDITIONAL USD 12,500.
Contact Chris Brown (chris.brown@aicons.org) for details.You will receive up to four (4) complimentary full-access registrations for all official conference activities and up to five (5) exhibitor badges.
You will also be provided with:
- Access to the ICLR 2025 opt-in database of conference registrants who are interested in being recruited, and their CVs if available; and
- Use of a lead scanning app.
- Your Company’s logo will be prominently displayed on signage at conference venue, before keynote talks, and between streamed oral and spotlight talks.
- Your Company’s logo will be displayed on the ICLR 2025 conference website with link to your Company’s recruiting and/or job postings website.
- Two (2) Free Job Postings on the ICLR 2025 conference website during the conference.
Silver $12,500 USD
- [To be considered for Silver level sponsorship as a start-up company, please complete the application in this package and return it to Andrea Brown at andrea.brown@aicons.org. To qualify as a start-up, your company must be less than three (3) years old.]
You’ll be provided with a 9m2 (3m x 3m) linear or corner exhibit space, which shares a common back wall and, at least, one side wall with another exhibitor; no rigged signs or decorations allowed; 2.5m structure height limit.
OPTIONAL TURNKEY BOOTH DESIGN, SETUP and TEARDOWN, including customized graphics, furnishings. monitor, carpet and electrical outlets installed for an ADDITIONAL USD 10,000.
Contact Chris Brown (chris.brown@aicons.org) for details.You’ll receive up to two (2) complimentary full-access registrations for all official conference activities and up to five (5) exhibitor badges.
You will also be provided with:
- Access to the ICLR 2025 opt-in database of conference registrants who are interested in being recruited, and their CVs if available; and
- Use of a lead scanning app.
- Your Company’s logo will be prominently displayed on signage at conference venue, before keynote talks, and between streamed oral and spotlight talks.
- Your Company’s logo will be displayed on the ICLR 2025 conference website with link to your Company’s recruiting and/or job postings website.
- One (1) Free Job Postings on the ICLR 2025 conference website during the conference.
Bronze $15,000 USD
NO EXHIBIT SPACE
TURNKEY 18m2 (6m x 3m) sponsored charging lounge/work area with “provided by” sponsor signage (horizontal banner-style) rigged over the area and table(s) with electrical outlets and seating for up to eight (8) attendees.
You will also be provided with:
- Access to the ICLR 2025 opt-in database of conference registrants who are interested in being recruited, and their CVs if available
- One (1) complimentary full-access registration for all official conference activities
- Your Company’s logo will be prominently displayed on signage at conference venue, before keynote talks, and between streamed oral and spotlight talks.
- Your Company’s logo will be displayed on the ICLR 2025 conference website with link to your Company’s recruiting and/or job postings website.
Publishers of Scientific Research Journals and Books $1,500 USD
- You will be provided with:
- Skirted table and two chairs near the exhibitor area;
- Up to three (3) exhibitor badges; and
- Use of a lead scanning app.
- Your Company’s logo will be prominently displayed on signage at conference venue, before keynote talks, and between streamed oral and spotlight talks.
- Your Company’s logo will be displayed on the ICLR 2025 conference website with link to your Company’s recruiting and/or job postings website.
Champion DEI Action Fund $80,000 USD
Your donation will be designated to the ICLR DEI Action Fund and will be restricted for use in providing accommodations for individuals who might otherwise be excluded or marginalized from the ICLR conference, and to support programs that champion fair, impartial and equal access to opportunities and resources in the ICLR research community
Your Company’s logo will be prominently displayed as a supporter of diversity, equity and inclusion on signage at the conference venue, before keynote talks, and between streamed oral and spotlight talks
Ten (10) complimentary full-access registrations for all conference activities
Your Company’s logo will be listed on the ICLR 2025 conference website as a DEI Action Fund Donor with link to your Company’s DEI and/or recruiting website
Pacesetter DEI Action Fund $60,000 USD
Your donation will be designated to the ICLR DEI Action Fund and will be restricted for use in providing accommodations for individuals who might otherwise be excluded or marginalized from the ICLR conference, and to support programs that champion fair, impartial and equal access to opportunities and resources in the ICLR research community
Your Company’s logo will be prominently displayed as a supporter of diversity, equity and inclusion on signage at the conference venue, before keynote talks, and between streamed oral and spotlight talks
Eight (8) complimentary full-access registrations for all conference activities
Your Company’s logo will be listed on the ICLR 2025 conference website as a DEI Action Fund Donor with link to your Company’s DEI and/or recruiting website
Trailblazer DEI Action Fund $40,000 USD
Your donation will be designated to the ICLR DEI Action Fund and will be restricted for use in providing accommodations for individuals who might otherwise be excluded or marginalized from the ICLR conference, and to support programs that champion fair, impartial and equal access to opportunities and resources in the ICLR research community
Your Company’s logo will be prominently displayed as a supporter of diversity, equity and inclusion on signage at the conference venue, before keynote talks, and between streamed oral and spotlight talks
Six (6) complimentary full-access registrations for all conference activities
Your Company’s logo will be listed on the ICLR 2025 conference website as a DEI Action Fund Donor with link to your Company’s DEI and/or recruiting website
Groundbreaker DEI Action Fund $20,000 USD
Your donation will be designated to the ICLR DEI Action Fund and will be restricted for use in providing accommodations for individuals who might otherwise be excluded or marginalized from the ICLR conference, and to support programs that champion fair, impartial and equal access to opportunities and resources in the ICLR research community
Your Company’s logo will be prominently displayed as a supporter of diversity, equity and inclusion on signage at the conference venue, before keynote talks, and between streamed oral and spotlight talks
Four (4) complimentary full-access registrations for all conference activities
Your Company’s logo will be listed on the ICLR 2025 conference website as a DEI Action Fund Donor with link to your Company’s DEI and/or recruiting website
Advocate DEI Action Fund $10,000 USD
Your donation will be designated to the ICLR DEI Action Fund and will be restricted for use in providing accommodations for individuals who might otherwise be excluded or marginalized from the ICLR conference, and to support programs that champion fair, impartial and equal access to opportunities and resources in the ICLR research community
Your Company’s logo will be prominently displayed as a supporter of diversity, equity and inclusion on signage at the conference venue, before keynote talks, and between streamed oral and spotlight talks
Two (2) complimentary full-access registrations for all conference activities
Your Company’s logo will be listed on the ICLR 2025 conference website as a DEI Action Fund Donor with link to your Company’s DEI and/or recruiting website
Leader DEI Action Fund $5,000 USD
- Your donation will be designated to the ICLR DEI Action Fund and will be restricted for use in providing accommodations for individuals who might otherwise be excluded or marginalized from the ICLR conference, and to support programs that champion fair, impartial and equal access to opportunities and resources in the ICLR research community
Your Company’s logo will be prominently displayed as a supporter of diversity, equity and inclusion on signage at the conference venue, before keynote talks, and between streamed oral and spotlight talks
One (1) complimentary full-access registration for all conference activities
Your Company’s logo will be listed on the ICLR 2025 conference website as a DEI Action Fund Donor with link to your Company’s DEI and/or recruiting website
To start the application, it's helpful to gather some information up front. When you are ready, please Enter the Sponsor Portal » button to begin.
- Company PO number. If you need that invoice to have a PO number from your company on it, then you will need to add that PO number in section 3 of the application.
- Will you host an event? If you intend to host an event during the conference, you will be asked about the type of event you will host, your target audience, and how will attend. We collect this information so we can align our goals with yours.
- Branding. Our sponsor page highlights your company logo, provides a link to your website, and displays a paragraph about your company. You will be asked for each of these in various steps.
- Vector logo. We need a high-quality vector version of your logo in .pdf, .ai, or .svg format. This logo may be enlarged for a sponsor poster, so it is important that it be a high-quality image in vector format.
- Payment. Sponsorship and exhibitor payment is due by April 27, 2025, 4:59 a.m..
Questions? Contact us
To find out more detailed information about being a Sponsor Enter the Sponsor Portal »
If we can supply any additional information or be of further assistance, please do not hesitate to email: Chris.Brown@aicons.org
Thank you for your interest and we look forward to seeing you online!
Sponsor Page Tutorial Videos
How To Access Your Sponsor Portal:
https://watch.cloudflarestream.com/c7fe02184ada072afa4483bac7714603
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Updated RocketChat Tutorial (12 minutes):
https://watch.cloudflarestream.com/2453c2c190c7ebe9aa72ddb9c3577912
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Add Sponsor Chat Times:
https://watch.cloudflarestream.com/94f6cb6579bf82338d5b1cc481130b03
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Add Sponsor Agenda Items
https://watch.cloudflarestream.com/bc6108f100c318d194cb6998057405f5
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Add Platinum Sponsor Slideout content
https://watch.cloudflarestream.com/4b1ac3ce0253e21d4741dbf447beb1d1
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How To Use Rocketchat
http://watch.cloudflarestream.com/bd09e17eeabd8eadac946ce4379e110b
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Nov 10th Webinar: How to edit Your NeurIPS Booth (Private Chat and Slideout):