Exhibitor Information for ICLR 2023

View ICLR 2023 Exhibitors »

Exhibitor payments are due Apr 21, 2023 AOE (anywhere on earth).

Read the information below and then Apply here »


Exhibitor Levels

Champion DEI Action Fund $80,000 USD

  • Your donation will be designated to the ICLR DEI Action Fund and will be restricted for use in providing accommodations for individuals who might otherwise be excluded or marginalized from the ICLR conference, and to support programs that champion fair, impartial and equal access to opportunities and resources in the ICLR research community

  • Your company name and logo will be displayed prominently as a supporter of diversity, equity and inclusion on the ICLR 2023 virtual conference website, before keynote talks, and between streamed oral and spotlight talks

  • Ten (10) complimentary full-access registrations for all conference activities

Pacesetter DEI Action Fund $60,000 USD

  • Your donation will be designated to the ICLR DEI Action Fund and will be restricted for use in providing accommodations for individuals who might otherwise be excluded or marginalized from the ICLR conference, and to support programs that champion fair, impartial and equal access to opportunities and resources in the ICLR research community

  • Your company name and logo will be displayed prominently as a supporter of diversity, equity and inclusion on the ICLR 2023 virtual conference website, before keynote talks, and between streamed oral and spotlight talks

  • Eight (8) complimentary full-access registrations for all conference activities

Trailblazer DEI Action Fund $40,000 USD

  • Your donation will be designated to the ICLR DEI Action Fund and will be restricted for use in providing accommodations for individuals who might otherwise be excluded or marginalized from the ICLR conference, and to support programs that champion fair, impartial and equal access to opportunities and resources in the ICLR research community

  • Your company name and logo will be displayed prominently as a supporter of diversity, equity and inclusion on the ICLR 2023 virtual conference website, before keynote talks, and between streamed oral and spotlight talks

  • Six (6) complimentary full-access registrations for all conference activities

Groundbreaker DEI Action Fund $20,000 USD

  • Your donation will be designated to the ICLR DEI Action Fund and will be restricted for use in providing accommodations for individuals who might otherwise be excluded or marginalized from the ICLR conference, and to support programs that champion fair, impartial and equal access to opportunities and resources in the ICLR research community

  • Your company name and logo will be displayed prominently as a supporter of diversity, equity and inclusion on the ICLR 2023 virtual conference website, before keynote talks, and between streamed oral and spotlight talks

  • Four (4) complimentary full-access registrations for all conference activities

Advocate DEI Action Fund $10,000 USD

  • Your donation will be designated to the ICLR DEI Action Fund and will be restricted for use in providing accommodations for individuals who might otherwise be excluded or marginalized from the ICLR conference, and to support programs that champion fair, impartial and equal access to opportunities and resources in the ICLR research community

  • Your company name and logo will be displayed prominently as a supporter of diversity, equity and inclusion on the ICLR 2023 virtual conference website, before keynote talks, and between streamed oral and spotlight talks

  • Two (2) complimentary full-access registrations for all conference activities

Leader DEI Action Fund $5,000 USD

  • Your donation will be designated to the ICLR DEI Action Fund and will be restricted for use in providing accommodations for individuals who might otherwise be excluded or marginalized from the ICLR conference, and to support programs that champion fair, impartial and equal access to opportunities and resources in the ICLR research community

  • Your company name and logo will be displayed prominently as a supporter of diversity, equity and inclusion on the ICLR 2023 virtual conference website, before keynote talks, and between streamed oral and spotlight talks

  • One (1) complimentary full-access registration for all conference activities

Diamond $50,000 USD

  • You’ll be provided with a 24m2 (6m x 4m) island exhibit space with aisles on four sides and a 5m height limit for rigged (a.k.a. hanging) signs and graphics

  • You’ll have access to the ICLR 2023 opt-in database of conference registrants who are interested in being recruited, and their CVs if available

  • Use of lead scanning app

  • You’ll have the opportunity to apply to present EXPO lunch talks or demonstrations

  • You’ll receive up to twelve (12) complimentary full-access registrations for all official conference activities and up to fifteen (15) complimentary exhibitor badges

  • Prominent signage at conference venue

  • Your company name and logo will be displayed on the ICLR 2023 virtual conference website, before keynote talks, and between streamed oral and spotlight talks

  • You’ll be provided with a virtual booth that includes the following optional capabilities:

    • Customization of virtual booth colors and branding
    • Presentation of your sponsor-specific agenda
    • Presentation of your recorded videos
    • Links to ICLR papers, ICLR workshops, and other relevant resources and websites
    • Public and private text or video conference chat sessions
    • Virtual booth metrics

Platinum $25,000 USD

  • You’ll be provided with a 12m2 (6m x 2m) split island exhibit space with aisles on three sides, which shares a common back wall with another split island exhibitor or two side-by-side corner booth exhibitors; no rigged signs or decorations allowed; 2.5m structure height limit

  • You’ll have access to the ICLR 2023 opt-in database of conference registrants who are interested in being recruited, and their CVs if available

  • Use of lead scanning app

  • You’ll have the opportunity to apply to present EXPO lunch talks or demonstrations

  • You’ll receive up to eight (8) complimentary full-access registrations for all official conference activities and up to ten (10) complimentary exhibitor badges

  • Prominent signage at conference venue

  • Your company name and logo will be displayed on the ICLR 2023 virtual conference website, before keynote talks, and between streamed oral and spotlight talks

  • You’ll be provided with a virtual booth that includes the following optional capabilities:

    • Customization of virtual booth colors and branding
    • Presentation of your sponsor-specific agenda
    • Presentation of your recorded videos
    • Links to ICLR papers, ICLR workshops, and other relevant resources and websites
    • Public and private text or video conference chat sessions
    • Virtual booth metrics

Gold $12,500 USD

  • You’ll be provided with a 6m2 (3m x 2m) linear or corner exhibit space, which shares a common back wall and, at least, one side wall with another exhibitor; no rigged signs or decorations allowed; 2.5m structure height limit

  • You’ll have access to the ICLR 2023 opt-in database of conference registrants who are interested in being recruited, and their CVs if available

  • Use of lead scanning app

  • You’ll have the opportunity to apply to present EXPO lunch talks or demonstrations

  • You’ll receive up to four (4) complimentary full-access registrations for all official conference activities and up to five (5) complimentary exhibitor badges

  • Prominent signage at conference venue

  • Your company name and logo will be displayed on the ICLR 2023 virtual conference website, before keynote talks, and between streamed oral and spotlight talks

  • You’ll be provided with a virtual booth that includes the following optional capabilities:

    • Customization of virtual booth colors and branding
    • Presentation of your sponsor-specific agenda
    • Presentation of your recorded videos
    • Links to ICLR papers, ICLR workshops, and other relevant resources and websites
    • Public and private text or video conference chat sessions
    • Virtual booth metrics

Silver $6,250 USD

To be considered for Silver level sponsorship as a start-up company, please complete the application in the sponsorship package and return it to Andrea Brown at andrea.brown@aicons.org. To qualify as a start-up, your company must be less than three (3) years old.

  • You’ll be provided with a 6m2 (3m x 2m) linear or corner exhibit space, which shares a common back wall and, at least, one side wall with another exhibitor; no rigged signs or decorations allowed; 2.5m structure height limit

  • Use of lead scanning app

  • You’ll have the opportunity to apply to present EXPO lunch talks or demonstrations

  • You’ll receive up to two (2) complimentary full-access registrations for all official conference activities and up to five (5) complimentary exhibitor badges

  • Prominent signage at conference venue

  • Your company name and logo will be displayed on the ICLR 2023 virtual conference website, before keynote talks, and between streamed oral and spotlight talks

  • You’ll be provided with a virtual booth that includes the following optional capabilities:

    • Customization of virtual booth colors and branding
    • Presentation of your sponsor-specific agenda
    • Presentation of your recorded videos
    • Links to ICLR papers, ICLR workshops, and other relevant resources and websites
    • Public and private text or video conference chat sessions
    • Virtual booth metrics

Silver (+) $9,000 USD

To be considered for Silver level sponsorship as a start-up company, please complete the application in the sponsorship package and return it to Andrea Brown at andrea.brown@aicons.org. To qualify as a start-up, your company must be less than three (3) years old.

  • You’ll be provided with a 6m2 (3m x 2m) linear or corner exhibit space, which shares a common back wall and, at least, one side wall with another exhibitor; no rigged signs or decorations allowed; 2.5m structure height limit

  • You’ll have access to the ICLR 2023 opt-in database of conference registrants who are interested in being recruited, and their CVs if available

  • Use of lead scanning app

  • You’ll have the opportunity to apply to present EXPO lunch talks or demonstrations

  • You’ll receive up to two (2) complimentary full-access registrations for all official conference activities and up to five (5) complimentary exhibitor badges

  • Prominent signage at conference venue

  • Your company name and logo will be displayed on the ICLR 2023 virtual conference website, before keynote talks, and between streamed oral and spotlight talks

  • You’ll be provided with a virtual booth that includes the following optional capabilities:

    • Customization of virtual booth colors and branding
    • Presentation of your sponsor-specific agenda
    • Presentation of your recorded videos
    • Links to ICLR papers, ICLR workshops, and other relevant resources and websites
    • Public and private text or video conference chat sessions
    • Virtual booth metrics

Bronze $7,500 USD

  • No exhibit space

  • You’ll have access to the ICLR 2023 opt-in database of conference registrants who are interested in being recruited, and their CVs if available

  • Two (2) complimentary full-access registrations for all official conference activities

  • Your company name and logo will be displayed on the ICLR 2023 virtual conference website, before keynote talks, and between streamed oral and spotlight talks

Publishers of Scientific Research Journals and Books $1,500 USD

  • Your company name and logo will be displayed on the ICLR 2023 virtual conference website

  • You’ll be provided with a skirted table and two chairs near exhibitor area

  • You’ll receive up to three (3) complimentary exhibitor badges


To start the application, it's helpful to gather some information up front. When you are ready, please  Enter the Sponsor Portal » button to begin.

  1. Company PO number. If you need that invoice to have a PO number from your company on it, then you will need to add that PO number in section 3 of the application.
     
  2. Will you host an event? If you intend to host an event during the conference, you will be asked about the type of event you will host, your target audience, and how will attend. We collect this information so we can align our goals with yours.
     
  3. Branding. Our sponsor page highlights your company logo, provides a link to your website, and displays a paragraph about your company. You will be asked for each of these in various steps.
     
  4. Vector logo. We need a high-quality vector version of your logo in .pdf, .ai, or .svg format. This logo may be enlarged for a sponsor poster, so it is important that it be a high-quality image in vector format.
     
  5. Payment. Sponsorship and exhibitor payment is due by April 22, 2023, 4:59 a.m..

Questions? Contact us


To find out more detailed information about being a Sponsor Enter the Sponsor Portal »

If we can supply any additional information or be of further assistance, please do not hesitate to email: Chris.Brown@aicons.org

Thank you for your interest and we look forward to seeing you online!

 

Sponsor Page Tutorial Videos

 

How To Access Your Sponsor Portal:

https://watch.cloudflarestream.com/c7fe02184ada072afa4483bac7714603

------------------------

Updated RocketChat Tutorial (12 minutes):

https://watch.cloudflarestream.com/2453c2c190c7ebe9aa72ddb9c3577912

------------------------

Add Sponsor Chat Times:

https://watch.cloudflarestream.com/94f6cb6579bf82338d5b1cc481130b03

------------------------

Add Sponsor Agenda Items

https://watch.cloudflarestream.com/bc6108f100c318d194cb6998057405f5

------------------------

Add Platinum Sponsor Slideout content

https://watch.cloudflarestream.com/4b1ac3ce0253e21d4741dbf447beb1d1

------------------------

How To Use Rocketchat

http://watch.cloudflarestream.com/bd09e17eeabd8eadac946ce4379e110b

------------------------

Nov 10th Webinar: How to edit Your NeurIPS Booth (Private Chat and Slideout):

Watch Video Here.

Venue Information

Setup, Exhibit Hours and Teardown

ICLR 2023, KIGALI CONVENTION CENTRE

CONFERENCE SCHEDULE FOR EXHIBITORS

 

EXHIBITOR MOVE-IN & SETUP

Sunday, April 30, 2023: 10:00 AM - 8:00 PM

 
EXHIBITOR OPEN HOURS

Monday, May 1, 2023: 9:30AM - 7:30PM

Tuesday, May 2, 2023: 9:30AM - 6:30PM

Wednesday, May 3, 2023: 9:30AM - 6:30PM

Thursday, May 4, 2023: 9:30AM - 5:00PM

 
EXHIBITOR DISMANTLE & MOVE-OUT

Thursday, May 4, 2023: 5:00 PM – 9:00PM

 

Shipping & Customs Information

For Shipping and Customs, Exhibitors need a Consignee (receiver)

To coordinate shipments, please contact the venue’s DSP at:

Rwanda Events Group Ltd

KG 6 Number 29

Kigali - Rwanda

PO Box 88

Tel: +250785800000 diane@rwandaevents.com

Exclusive Service Providers & Designated Official Contractors

For All Exhibit Related Services:

Including but not limited to booth design, construction, rigging, electrical, cleaning, dismantling and shipping

Please contact the venue’s Designated Service Provider (DSP), Rwanda Events Group Ltd, at:

diane@rwandaevents.com and joelle@rwandaevents.com

Exhibitor Appointed Contractors (EACs)

Designated Service Provider (DSP) 
Rwanda Events Group Ltd, at:
diane@rwandaevents.com and joelle@rwandaevents.com

 

If exhibitors wish to use their own Exhibitor Appointed Contractors (EACs) they must get approval processed through the venue first.

To request approval for EACs please contact Yoadan Tilahun at: Yoadan@flawlessevents.net

 

Exhibitor Badges

To access the exhibit hall, everyone will need a badge, either as an exhibitor-only or a full-access conference registrant. An Exhibitor Badge only grants access to the exhibit hall and public areas, not to any other academic conference activities. A full-access Conference Badge allows access to all events including academic events.

Please enter the email address for each person needing an Exhibitor Badge in the form below. After entering an email address press the "Update Exhibitor Badges" button and then repeat that process for each person. If the email address of the person that you submit does not have an ICLR account, a red X will appear after you submit their email address.  

Please invite those without an account to create an account by sending them a Profile Create Request.